business and technology5 min read

8 Zoho One apps that can save you money right now

If you pay for Zendesk, DocuSign, Zapier or Slack separately — you're spending money you don't need

May 26, 2026

8 Zoho One apps that can save you money right now

Key Takeaways

1Many businesses continue to pay for Zendesk, DocuSign, Zapier, and Slack separately—tools that are all included in Zoho One.
2Zoho Desk replaces Zendesk (up to $115 per user per month) — for a team of 10 people, this is a savings of up to $13,800 per year.
3Zoho Flow replaces Zapier which can cost $170 per month for 10,000 tasks—a direct savings that grows with usage.
4Companies that only use Zoho CRM are scratching the surface of what Zoho One offers.

Let's face it—if you're a Zoho One subscriber, you've already made a smart move. One flat rate gives you access to about 50 integrated business applications. But here's the sting: many businesses still spend hundreds and thousands of shekels every month on external tools that are already included in Zoho. Let's break down exactly which tools can be replaced—and how much it costs.

1. Zoho Desk — instead of Zendesk and Freshdesk

Zoho Desk provides multi-channel support (WhatsApp, email, portal), built-in integration with Zoho CRM and AI tools for call management. Cost comparison:

Zendesk: Up to $115 per user per month for advanced features.
Freshdesk: Starts low, but with necessary plugins goes to $49+ per user per month.
Zoho Desk: Included with Zoho One — $0 extra. For a team of 10, savings of up to $13,800 per year compared to Zendesk.

2. Zoho Sign — instead of DocuSign and Adobe Sign

Zoho Sign offers unlimited electronic signatures (depending on the plan), native integration with Zoho CRM, and automated document workflows. Cost comparison:

DocuSign / Adobe Sign: $25 to $40+ per user per month.
Zoho Sign: Included in Zoho One. If you send a large amount of documents, the savings add up quickly.

3. Zoho Survey and Zoho Cliq — instead of SurveyMonkey and Slack

Two tools that most organizations pay for separately, while both are included in Zoho One. Zoho Survey includes unlimited questions and answers, branching logic, multiple languages and synchronization with CRM. Zoho Cliq includes channels, bots, threads, and voice/video conversations — with deep integration with all Zoho products. Cost comparison:

SurveyMonkey Pro: Up to $90 per user per month.
Slack: about $8.25 per user per month — for a team of 20, about $2,000 per year.
Zoho Survey + Zoho Cliq: Both are included in Zoho One at no extra charge.

4. Zoho Flow — instead of Zapier

Zoho Flow allows building automations between Zoho and third-party applications through a visual drag-and-drop interface, with support for hundreds of triggers and actions. Cost comparison:

Zapier: Up to $170 per month for 10,000 tasks—and double the price as usage increases.
Zoho Flow (Professional): Included in Zoho One. Ideal for reducing dependence on expensive automation and custom development work.

5. Zoho Creator and Zoho Analytics — instead of Quickbase and Tableau

Zoho Creator allows building internal tools and customized applications with Low-Code — directly connected to CRM, Books and Inventory. Zoho Analytics offers dashboards, forecasting tools and integrations with hundreds of data sources. Cost comparison:

Quickbase: $35–$55 per user per month with minimum users.
Tableau: Licenses for a medium team can cross $1,000 per month.
Zoho Creator + Zoho Analytics: Both are included in Zoho One.

Other tools worth checking out

Beyond the 8 main tools, these apps may save you additional money that is not immediately noticeable:

Zoho Billing: Replaces Recurly and Chargebee (starting at $250/month) to manage recurring billing. Note for businesses in Israel: integration with accounting tools is required for invoices recognized by the tax authority.
Zoho Backstage: End-to-end event and webinar management with 0% commission on tickets — compared to Eventbrite which charges 3.7%-6.5% per ticket.
Zoho LandingPage: an alternative to Unbounce and expensive landing pages — including UTM analysis.
Zoho Forms: Replaces Typeform, JotForm and Gravity Forms — without additional subscription.

Conclusion

The 1T Solutions team helps businesses in Israel realize the full potential of Zoho One — identify which tools can be replaced, plan the transition and save thousands of shekels a year. Schedule a free consultation.

#Zoho One#cost savings#Zoho Israel#Zoho Desk#Zoho Flow#small and medium businesses#Software alternatives

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Frequently Asked Questions

The savings depend on the tools you use. A 10-employee business paying for Zendesk ($1,150/month), Slack ($82.50), Zapier ($170) and DocuSign ($400) is already spending $1,802.50 per month — compared to Zoho One which costs $440 per month for all 10 employees. Savings of $16,350 per year. And these are only 4 tools.

Yes — and usually better suited for small-medium businesses. Zoho Desk offers multi-channel support, AI, SLA and built-in integration with Zoho CRM. For businesses already on Zoho One, the transition is natural and fast. Zendesk excels in very complex enterprise scenarios — less relevant to most small businesses.

yes. Zoho Sign is legally bound in Israel and in most countries under electronic signature laws. It includes identity verification, timestamp and full documentation of each signature. The difference is in the convenience of the interface and variety of combinations — DocuSign is better known, but Zoho Sign does the same job for 95% of the cases.

Zoho Flow excels at connections within the Zoho ecosystem — the connections are native and not through an external API. Zapier offers a wider range of integrations with external tools. For businesses, most of their tools are Zoho — Flow is much better and more affordable. For businesses with a wide variety of external tools — Zapier is still relevant.

For most needs - yes. Zoho Cliq includes channels, threads, voice/video calls, bots and integrations. The big advantage is the built-in integration with all Zoho products — an update in CRM can trigger an automatic notification in Cliq. The downside: Loyalty to the Slack brand is high, and a transition requires adaptation by the team.

Zoho Analytics excels in integration with Zoho products — extracting data from CRM, Desk, Books and Campaigns is simple and fast. Tableau and Power BI are more powerful in complex visualizations and connecting to large enterprise databases. For small-medium businesses whose data is already in Zoho — Analytics is completely sufficient and much more affordable.

Step-by-step recommendation: first map all the tools you pay for and check if they have an equivalent in Zoho One. Start with the tool with the highest ROI (usually Desk or Sign). Before any transition - export the data from the old tool. Work with a qualified Zoho partner to plan the transition to avoid downtime.